Office Admin Assistant

KEY RESPONSIBILITIES

• SAP related activities: Provide complete end-to-end support for purchase of lab consumables, chemicals, packaging materials, etc. Prepares lab expense report on monthly basis. Review the equipment, consumable and inventory records maintained by the lab assistants.
• Supporting the Lab Managers for documentation & coordination of AMC contracts renewal or new AMC of lab equipment’s, Projectors, etc.
• Schedules and organizes meetings with vendors based on the briefing from lab managers. Support for Registration of lab vendors, customers, and visitors. Greeting and arranging meeting rooms/other provisions for the visitors. Attends meeting with the walk-in vendors and conveys information to relevant lab member.
• Administration/Arrangement: Arranges for IT & facility support/services needed during Customer workshops, seminars & webinars organized in labs.
• Ensure all the keys are properly stored and handed to the team as when required.
• Ensure all the safety measures & compliance are adhered by the lab visitors
• Coordination & Follow ups with external maintenance support team (Evonik engineering team)
• Housekeeping & maintenance of lab and office area.
• To schedule common lab meetings and sharing invite with the lab members.
• To send timely reminders for weekly/monthly work reports and record keeping of the same.
• Leading the arrangement of team recreations and occasional celebrations.
• Single point of contact with purchase and logistic teams.
• To facilitate and supervise receiving lab materials (equipment & consumables).
• Checking maintenance of equipment logbooks and SOPs.
• Arranging travel & accommodation of overseas visitors.
• Manage sample inventories, conduct periodic reviews, execute customer sample request, maintain records in line with SOP.