Senior Executive Assistant

Roles & Responsibilities:

We are seeking a dynamic individual to work closely with the various Business Units (BU) and BU

Heads within the Global Markets Division. She/he would be part of Global Markets admins assistants’

team.

 Responsible for a broad variety of administrative tasks for the department

 Admin tasks relating to new joiners/leavers/transfer cases

 Manage Joiner/leaver checklist

 New joiner set up including raising various access request, assigning desk,

coordinate with IT for PC/Phone set up and help in various other on boarding tasks

 Contribute to various divisional level activities such as

 Head count tracking

 Attendance tracking and leave request monitoring

 Business Continuity related tasks such as call tree, infra arrangements, etc.

 Transition related activities,

 Employee engagement activities, etc.

 Event management for the team

 Help in divisional PPTs including org chart

 Coordinate with IT to resolve IT issues impacting broader team

 Help teams in raising job requisitions

 Manage internal desk booking system to assign desks and coordinate desk moves

 Managing inventory of the assets for the team

 Coordinate approvals for shift allowance

 Travel, T&E, Purchase Requests

 Coordinate with the relevant employee and travel desk to make necessary

international/domestic travel such as hotel & airline booking, arranging forex etc.

 Check Travel and Expenditures submitted by staff and help staff in raising various

other T&E requests such as internet reimbursement, CFA fees etc.

 Manage various purchase request by raising it on internal systems and do necessary

follow ups with various functions

 Visitors

 Manage preparation of special events, dinners for visitors, etc.

 Provide administrative assistance to visitors from other offices

 Assist BU heads, other senior managers

 Assist in co-ordinating daily calendar for the BU head and plan appointments and

events

 Handling calendar; checking deadlines of upcoming tasks and announcing them to

the management for appropriate action

 Get trained on various internal online tools and educate staff on the same if required

 Manage, lead and assist the team in various projects/tasks and communicate and manage

dependencies affecting the deliverables